1. Name and Address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
reconcept GmbH
ABC-Straße 45
20354 Hamburg
Deutschland
Phone: 49 40-325 21 65 27
email: info@reconcept.de
Website: www.reconcept.de
reconcept GmbH also has a company data protection officer who you can contact regarding data protection issues as follows:
Herr Dr. Holger Conrad
Tel: +49 40 307 70 79
E-Mail: datenschutz@reconcept.de
2. Cookies
The reconcept website does not use cookies.
3. Collection of general data and information
The website of the reconcept GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be
(1) the browser types and versions used,
(2) the operating system used by the accessing system,
(3) the website from which an accessing system reaches our website (so-called referrers),
(4) the sub-websites,
(5) the date and time of access to the Internet site,
(6) an Internet protocol address (IP address),
(7) the Internet service provider of the accessing system, and
(8) any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, the reconcept GmbH does not draw any conclusions about the data subject. Rather, this information is needed to
(1) deliver the content of our website correctly,
(2) optimize the content of our website as well as its advertisement,
(3) ensure the long-term viability of our information technology systems and website technology, and
(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.
Therefore, the reconcept GmbH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
4. Registration on our website
The data subject has the possibility to register on the website of the controller with the indication of personal data. Which personal data are transmitted to the controller is determined by the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller, and for his own purposes. The controller may request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an internal purpose which is attributable to the controller.
By registering on the website of the controller, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.
The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of the controller.
The data controller shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the data controller shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The entirety of the controller’s employees are available to the data subject in this respect as contact persons.
5. Subscription to our newsletters
On the website of the reconcept GmbH, users are given the opportunity to subscribe to our enterprise's newsletter. The input mask used for this purpose determines what personal data are transmitted, as well as when the newsletter is ordered from the controller.
The reconcept GmbH informs its customers and business partners regularly by means of a newsletter about enterprise offers. The enterprise's newsletter may only be received by the data subject if
(1) the data subject has a valid e-mail address and
(2) the data subject registers for the newsletter shipping. A confirmation e-mail will be sent to the e-mail address registered by a data subject for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure.
This confirmation e-mail is used to prove whether the owner of the e-mail address as the data subject is authorized to receive the newsletter.
During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.
The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in a different way.
6. Contact options via the website
Due to legal regulations, the reconcept GmbH website contains information that enables quick electronic contact to our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a data subject contacts the person responsible for processing by email or a contact form, the personal data transmitted by the data subject will be automatically saved. Such personal data transmitted on a voluntary basis by a data subject to the person responsible for processing are stored for the purposes of processing or contacting the data subject. This personal data is not passed on to third parties.
7. Data processing when contact is made by letter
If you write a letter to reconcept, the data you have transmitted (e.g. surname, first name, address) and the information contained in the letter (any personal data you have transmitted) will be used for the purpose of contacting and processing your request, in accordance with the for the retention of documents applicable deadlines. We would like to point out that the data is processed on the basis of Article 6 Paragraph 1 lit.f GDPR. The processing of the personal data transmitted by you is necessary for the purpose of dealing with your request.
8. Data processing when contacting us by phone
If you contact a reconcept employee by phone, your personal data will be processed to the extent necessary to process your request.
9. Data protection in applications and in the application process
The person responsible for processing collects and processes the personal data of applicants for the purpose of handling the application process. The processing can also be done electronically. This is particularly the case if an applicant sends the relevant application documents electronically, for example by email or via a web form on the website, to the person responsible for processing. If the person responsible for processing concludes an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the person responsible for processing does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that deletion does not conflict with any other legitimate interests of the person responsible for processing. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).
10. Data processing in the context of the use of social networks
We offer online offers on various social media platforms in order to have information available there and to be able to contact you. We have no influence on the processing of personal data by the respective platform operator. As a rule, when you visit our social media offers, the platform operator saves cookies in your browser, in which your usage behavior or your interests are saved for market research and advertising purposes. The user profiles obtained in this way - mostly across devices - are used by the platform operators to show you personalized advertising. The data processing can also affect people who are not registered as users on the respective social media platform. Your data may be processed outside of the European Union, which can make it more difficult to enforce your rights. When selecting such social media platforms, however, we ensure that the operators undertake to comply with EU data protection standards. The processing of your personal data when you visit one of our social media offers is based on our legitimate interests in a diverse external presentation of our company and the use of an effective information option and communication with you. The legal basis for this is Article 6, Paragraph 1, Letter f GDPR. Under certain circumstances, you have also given a platform operator your consent to data processing, in which case Article 6 (1) (a) GDPR is the legal basis. You can obtain detailed information about data processing in connection with the use of our social media offers, options to object (opt-out) and the assertion of information rights via the data protection declaration of the relevant platform operator.
Twitter: Provider: Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA Data protection declaration: twitter.com/de/privacy Opt-Out: https://twitter.com/personalization
Xing: Provider: XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany) Data protection declaration: https://privacy.xing.com/de/datenschutzerklaerung
11. Use of MATOMO
We use the open source software Matomo to analyze and statistically evaluate the use of the website. No cookies are used on your device for this purpose. At reconcept, this is specified in the basic settings for Matomo.
12. Integration of Google Maps
(1) We use Google Maps on this website. This enables us to show you interactive maps directly on the website and enables you to conveniently use the map function.
(2) When you visit the website, Google receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under Section 3 of this declaration will be transmitted. This happens regardless of whether Google provides a user account that you are logged into or whether there is no user account. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish to be assigned to your profile on Google, you must log out before activating the button. Google saves your data as a usage profile and uses it for advertising, market research and / or needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, although you must contact Google to exercise this right.
(3) Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider's privacy policy. There you will also find further information on your rights in this regard and setting options to protect your privacy: www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, www.privacyshield.gov/EU-US-Framework.
13. Routine deletion and blocking of personal data
The person responsible for the processing processes and stores personal data of the data subject only for the period of time that is necessary to achieve the storage purpose or if this is specified by the European directives and regulations or another legislator in laws or regulations, which the person responsible for the processing is subject to, was provided.
If the purpose of storage no longer applies or if a storage period prescribed by the European directives and regulations or another responsible legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
14. Rights of those affected
You have the right:
in accordance with Art. 15 GDPR, to request information about your personal data processed by us. In particular, you can obtain information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a Right to complain, the origin of your data, if it was not collected by us, as well as the existence of automated decision-making including profiling and, if necessary, meaningful information about its details;
• in accordance with Art. 16 GDPR, to immediately request the correction of incorrect or complete personal data stored by us;
• in accordance with Art. 17 GDPR, to request the deletion of your personal data stored by us, unless the processing is carried out to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims is necessary;
• in accordance with Art. 18 GDPR, to request the restriction of the processing of your personal data if you dispute the accuracy of the data, the processing is unlawful but you refuse its deletion and we no longer need the data but you use it to assert need to exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 GDPR;
• in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request its transmission to another person responsible;
• in accordance with Art. 7 Para. 3 GDPR, to revoke your consent to us at any time. This means that we are no longer allowed to continue the data processing based on this consent in the future
• to complain to a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority (see section 27) of your usual place of residence or work or our company headquarters.
15. Right to object
If your personal data is processed on the basis of legitimate interests in accordance with Article 6 Paragraph 1 Sentence 1 Letter f of the GDPR, you have the right to object to the processing of your personal data in accordance with Article 21 of the GDPR, provided there are reasons for doing so. which arise from your particular situation, or the objection is directed against direct advertising. In the latter case, you have a general right to object, which we will implement without specifying a special situation. If you would like to exercise your right of revocation or objection, simply send an email to datenschutz@reconcept.de
15. Rights of those affected You have the right: in accordance with Art. 15 GDPR, to request information about your personal data processed by us. In particular, you can obtain information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a Right to complain, the origin of your data, if it was not collected by us, as well as the existence of automated decision-making including profiling and, if necessary, meaningful information about its details; • in accordance with Art. 16 GDPR, to immediately request the correction of incorrect or complete personal data stored by us; • in accordance with Art. 17 GDPR, to request the deletion of your personal data stored by us, unless the processing is carried out to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims is necessary; • in accordance with Art. 18 GDPR, to request the restriction of the processing of your personal data if you dispute the accuracy of the data, the processing is unlawful but you refuse its deletion and we no longer need the data but you use it to assert need to exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 GDPR; • in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request its transmission to another person responsible; • in accordance with Art. 7 Para. 3 GDPR, to revoke your consent to us at any time. This means that we are no longer allowed to continue the data processing based on this consent in the future • to complain to a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority (see section 27) of your usual place of residence or work or our company headquarters.
16. Legal basis for processing
We would like to clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). In order to conclude a contract, it may sometimes be necessary for a data subject to provide us with personal data, which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company enters into a contract with them. Failure to provide the personal data would mean that the contract with the person concerned could not be concluded. Before the data subject provides personal data, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the non-provision of the personal data would have.
17. The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.
18. Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.
Our legal obligations can in particular be:
19. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.
20. Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.
21. Children and data processing
Our offer is generally aimed at adults. Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians.
22. Changes to this data protection declaration
We reserve the right to change this data protection declaration if the legal situation or this online offer or the type of data collection changes. However, this only applies to declarations on data processing. If the consent of the user is necessary or components of the data protection declaration contain a regulation of the contractual relationship with users, the data protection declaration will only be changed with the consent of the user. Therefore, if necessary, please inform yourself about this data protection declaration, especially if you provide personal data.
23. Contact supervisory authority
Hamburgischer Beauftragte für Datenschutz und Informationsfreiheit (HmbBfDI)
Ludwig-Erhard-Straße 22, 20459 Hamburg
Tel.: (040) 4 28 54 - 40 40
E-Fax: (040) 4 279 - 11811
E-Mail: mailbox@datenschutz.hamburg.de
Last update: 03.03.2024